The College of Europe is looking for a Project Assistant (M/F/X) to join its Executive Education, Training & Projects - Development Office for a temporary position (starting as early as possible, until 29 July 2022 – renewable).
We would like to select a Project Assistant to support the preparation and the roll-out of project activities and training courses that will be organised online and on the campus of the College in Bruges in June – July 2022.
The different projects may vary in nature, duration and volume. Therefore flexibility and precision in the administration play a major role. With partner organizations and customers from all over the world, the Executive Education, Training & Projects Office is strongly internationally oriented. This dynamic, instructive and international working environment is indeed very demanding but offers on the other hand real satisfaction to people with an open mind, strong language knowledge, a broad sphere of interest and a sense of enterprise.
Description of the position:
The Project Assistant will work in close cooperation with the rest of the team. Main tasks and responsibilities include:
- administrative and organizational support to projects of the Office;
- contributing to daily administrative tasks;
- providing assistance to online training courses (hosting of training sessions and support, in liaison with the Project Managers and Project Assistants);
- preparation of training material, handouts, document collection and dissemination and provision of assistance to onsite training courses (taking place at the Bruges campus);
- Preparation to payment of invoices, invoicing and the management of part of the administration of the project managers;
- cooperating with the marketing & communication team of the College of Europe Executive Education, Training & Projects Office;
- other tasks related to the work of the Office, where needed.
Required profile:
- a graduate degree, preferably Management Assistant;
- a very good knowledge of English and French. Excellent written and verbal Dutch skills are considered as an asset. Other languages (Spanish in particular) are considered as an asset;
- a very good knowledge of Word, Excel, Outlook and PowerPoint (a basic understanding of Photoshop and InDesign is considered to be an asset);
- a very good knowledge of online video conferencing and training platforms (MS Teams, Webex, etc);
- accuracy in administering figures and payments;
- good analytical and organisational skills and ability to meet strict deadlines;
- able to work as a team player in an international environment;
- strong social and communication skills;
- flexibility and dynamic attitude.
We offer:
An interesting and challenging full-time position, starting as early as possible until 29 July 2022 (contract renewable), in an attractive, multicultural and dynamic work environment, the opportunity to network with partner organisations all over the world and a competitive salary package including benefits. The position of Project Assistant is based in the College of Europe’s office in Bruges (Belgium).
APPLICATION
Applications should be written in English and consist of a detailed CV (max. 2 pages) and motivation letter (max. 1 page). They should be sent by Wednesday 6 April 2022 to the e-mail address info.training-projects@coleurope.eu, mentioning “Project Assistant – Temporary Position” in the subject line.
We reserve the right to close this vacancy early if a suitable candidate is found.
The personal data provided in your application will only be processed for determining your qualifications for possible employment with the College of Europe.