EU Project: “Preparatory phase for the establishment of a College of Europe campus in Tirana (Albania)” – Contract number: IPA 2023 444/251
Job Vacancy - Administrative Assistant (Academic Section) (100% FTE) at the College of Europe in Tirana (Albania)
About the College:
Welcome to the laboratory of European integration!
The College of Europe, with its Bruges campus established in 1949 and its Natolin campus established in 1992, is the oldest postgraduate institute of European studies. Currently, the College of Europe hosts 340 students in Bruges and 120 students in Natolin. Students come from 50 nationalities every year and follow advanced Master’s programmes of 10-month duration in a residential format (“studying and living Europe together”).
In January 2024, in the frame of the EU Funded IPA Project: 'Preparatory phase for the establishment of a College of Europe campus in Tirana (Albania)’, the College expanded its reach by establishing a branch in Tirana, Albania, aiming to uphold academic excellence and strengthen regional ties. In this context we are seeking for a dynamic and motivated Administrative Assistant for the Academic Section to facilitate and support the Academic Team on the proper performance of educational activities. The successful candidate will be hired and contribute to the execution of the EU funded Project: “Implementation phase for the establishment of a College of Europe campus in Tirana (Albania)”, IPA 2024 455-237.
Criteria for the Position:
The ideal candidate should possess:
- At least a bachelor's degree in business administration, social sciences, public administration, or related fields (a Master's degree would be considered a plus);
- Minimum 2 years of experience in administrative support roles, preferably in an academic or international environment;
- Strong organizational skills and attention to detail;
- Excellent written and verbal communication skills in English and Albanian (essential);
- Written and/or verbal communication skills in French are a plus;
- Proficiency in Microsoft Office suite;
- Ability to handle multiple tasks and prioritize effectively;
- Ability to work independently and collaboratively in a team.
Position Overview:
The Administrative Assistant (Academic Section) will be responsible for:
- Assisting in coordinating academic activities and supporting the academic leadership;
- Managing administrative tasks related to academic operations, including courses scheduling, record-keeping, and data management;
- Facilitating communication between academic staff, students, and external stakeholders;
- Assisting in the onboarding process of new personnel and coordinating team activities;
- Support in the coordination of the travel arrangements for professors, students, and invitees to academic events;
- Providing administrative support for events, meetings, and conferences;
- Maintaining and updating academic documents, databases, and filing systems;
- Handling inquiries and providing information to students, faculty, and visitors;
- Collaborating with other administrative staff to ensure the smooth functioning of the academic section.
Conditions offered:
- Employment contract under Albanian law.
- An excellent professional framework in a pleasant, challenging, international working environment.
- Opportunity to contribute to a major educational project for the Western Balkans region.
Application Process:
The application deadline is May 30th, 12:00 PM (Midday). Interested candidates should submit their CV and a Motivation Letter (max. 1 page) to info.hr.al@coleurope.eu If you have any questions, feel free to send them to the same email address.
Please state in the e-mail subject: Job Application_Administrative Assistant_Academic_Tirana
Only shortlisted candidates will be invited for an interview to assess their suitability for the role. The selected candidate will be notified and provided with further details regarding the contract and onboarding process. Please note that the College reserves the right to close the application process before the deadline in case of suitable applications.
Additional Information:
The contract is expected to run until August 2025, with the potential for extension. The anticipated commencement is projected to be in early July 2024.
Join us in shaping the future of Europe!
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By submitting your application, you consent to have your personal data processed for the purpose of recruitment and the specific position you are applying for. You acknowledge that your data as well as data we receive from academic institutions we can contact for verification purposes, will be processed by the College of Europe, the members of the selection committee appointed by the College of Europe related to this recruitment process.
All information will be treated with the utmost confidentiality and in line with the current data process regulations.
For more information on how we use the information you have provided and how to exercise your rights, please see our privacy notice for recruitment (https://www.coleurope.eu/privacy).
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The College of Europe is committed to equal treatment and opportunity. It aims to reflect the diversity of our society and to offer an inclusive work and study environment for all members of its community. Consistent with these goals, the Tirana campus has a zero tolerance policy for any acts against the dignity and integrity of individuals, whether in the form of discrimination, bullying, harassment, stalking, violence, or sexual misconduct.
Candidates are therefore recruited and selected on the basis of skills and experience, regardless of age, ability, ethnicity, class and background, political belief, race, religion, gender identity and expression, sexual orientation, culture, or any other grounds.